Traceability for the trade: what QS and GLOBALG.A.P. require
An overview of the common requirements for records and documentation in the potato store.
Traceability essentially means: for every lot you deliver it must be possible to establish where it came from and which route it took, in both directions.
Backwards and forwards
Backwards: from the delivery back to the field. Forwards: from a field to every buyer who received goods from it. The second case is the one that counts in an emergency.
Define the batch unit
The finer the batches, the smaller the circle in a recall, and the higher the recording effort. Most farms do well tying the batch to field and harvest day.
What auditors typically want to see
- Every lot linked to field, variety and harvest date
- Movements in the store with date and responsible person
- Deliveries with buyer, quantity and batch reference
- Evidence that records were made at the time, not retrospectively
The last point is the decisive one
Documentation created after the fact is worthless when it matters. If recording happens as you work instead, at put-away and pick, where the crate is actually moved, the evidence is a by-product of the work rather than an extra task.
Keep your potato store under control.
Potabo is storage management for potato farms. You can see at any time which lot sits where, how much is left and where it came from. Built with farmers, for everyday work in the store.
